Wherever possible, GMGB businesses employ e-trading when dealing with partnering customers. As well as the obvious advantages - speed and reduction of stationery and handling costs - e-commerce has enabled the introduction of efficient new technologies. These include automatic document matching of orders against invoices and deliveries, improved visibility for supply chain transactions and pricing and increased security.
An e-trading portal solution has been installed which allows Grafton brands to electronically exchange key business documents such as orders, invoices, credits, delivery notes and statements, with suppliers and customers.
If required electronic systems can be set up to more carefully control stock via job numbers and validity periods.
Grafton recognises the need for businesses to operate more efficiently and drive down the cost of low value procurement. Through Buildbase, PDM, Civils & Lintels brands, Grafton is able to accept GPC purchase cards and bank purchase cards.
Purchase cards are issued by the customer’s bank to nominated staff. Each has monthly and transaction spending limits. With your bank you can also restrict individual cardholders to individual trade categories, e.g. office stationery or equipment.
When working with Grafton some major contractors and social housing customers have introduced a policy where all small orders are processed on purchase cards.
The key benefits are:
SAFETY, SECURITY, VISIBILITY
The Grafton Procurement ID card is a tool that enables organisations to procure goods efficiently and effectively. It reduces ordering time, enables faster document delivery and reduces paperwork and administration costs.
The card empowers users with full accountability with appropriate levels of control. Management information reports produce a clear audit trail, identify how much was spent, on what products, date of transaction, users ID and individual job costing data. Goods are charged to the client’s normal credit account so no additional accounts are required. Clients are secure in the knowledge that goods will only be supplied on presentation of a live ID card. The card can be used at any Buildbase or Civils & Lintels depot nationwide.
Each card is logged on to the Grafton secure procurement card registration system. Each time a cardholder requires materials the card number is instantly checked against the live file to ensure the card is active and the user is able to purchase on the company’s behalf.
TRANSACTION LIMITS
The procurement card system can be fully bespoke.
Each card can be set individual transaction limits for control by trade or job function.